Discusses distribution network from how products enter to final destination, including reliability of distribution systems, distribution centers, ports, etc.
Istanbul and the greater Marmara region are at the center of most distribution in Turkey. The Port of Istanbul is the largest port for imported products. Most distribution channels and head sales offices are in Istanbul and radiate out to the rest of the country and many neighboring countries. However, distributors in other cities may also be qualified to distribute throughout the country. For some sectors, such as medical technologies, the cities of Ankara and Izmir are becoming clusters with their own distribution centers that can serve the whole country. Depending on the location of consumers and end-users, most distributors have a dealer network throughout the country or in areas where the product is most used. In the case of several industrial sectors, a dealer/repair network may be required. On the other hand, commissioned representatives/agents periodically visit their customers together with their American principals to maintain strong personal contacts, which is an important marketing tool in Turkey. Truck-based distribution of goods is common; air and rail shipment, however, are also developing.
Using an Agent or Distributor
Unless a U.S. firm has the staff and resources to open its own office in country, the most effective means of selling in Turkey is through a reliable and qualified local representative. Personal contacts are extremely important in Turkish business, in both the private and public sector. When dealing with government tenders, an agent is an absolute necessity to help with bureaucratic procedures and the language barrier.
An American firm should carefully investigate the reputation and any possible conflicting interests of a prospective representative or agent before signing a contractual agreement. U.S. Commercial Service Turkey (CS Turkey) can conduct a background check on a selected company with the International Company Profile (ICP) due diligence report, which can be a useful tool to help evaluate a potential agent or distributor candidate.
Agency agreements under Turkish law are private contracts between two parties and their stipulations vary according to mutual needs. There are no fixed commissions. It is recommended that a sole manufacturer, representative and/or distributor be appointed for the entire country as well as other countries in the region. Agency agreements can be established for a period of a year, especially for a new contract, with a renewal option for a longer period, depending on agent performance. In cases where a large volume of government business is expected, it is essential to appoint a firm, either headquartered or with a branch office in Ankara, the capital.
Establishing an Office
The 2003 Foreign Direct Investment (FDI) Law was passed to “encourage FDI; protect the rights of foreign investors; to define ’investment’ and ’investor’ in line with international standards; to liberate the foreign investment climate based on equal treatment and free expatriation, to establish a notification-based system for FDI rather than screening and approval system which is abolished; and thus regulate the principles to increase FDI through established policies.” Legally, foreign-invested companies or foreign subsidiaries established in Turkey are treated as Turkish companies (though in practice, politics and policy concerns may lead to a less than even playing field).
The FDI law establishes the following treatment to be applied to FDI:
- No FDI-related screening or approval procedures to set up a business (company or branch) and share transfers, except in certain critical sectors.
- Conditions for setting up a business and share transfers are the same for comparable local investors.
- No pre-approval requirements for most transactions – capital increase, change of business activity, etc. - foreign investment companies and foreign capital companies follow the same procedures as local companies.
- No requirements to register licenses, know-how, royalty and technical assistance agreements.
- No minimum capital requirements.
- Foreign investors may form partnerships and any form of company included in the Turkish Commercial Code.
- Valuations by international credit agencies as well as courts or competent authorities of the investor’s country will be accepted in determining share value for marketable securities that are contributed as capital in-kind.
- Foreign investors can freely establish an entity.
The law also confirms foreign investors’ existing rights:
- Based on the principle of equal treatment for domestic and foreign investors; foreign investors have the same privileges and obligations as domestic capital and enjoy free transfer of profits, dividends, proceeds from sale or liquidation of an investment, fees and royalties and interest payments on foreign loans.
- National or international arbitration is allowed for disputes arising from contracts involving government concessions as well as for disputes arising from private agreements, provided that the required conditions are met.
- Foreign capital entities may employ foreign personnel in Turkey, provided that work permits (also deemed as residence permits) are obtained from the Ministry of Family, Labor and Social Services.
Liaison offices are special offices whose main activity is to conduct market research and feasibility studies and to research investment opportunities in Turkey. They are not permitted to carry out commercial activity. A liaison office may also be an effective vessel for following investment opportunities in Turkey. Foreign investors are required to obtain permission from the General Directorate of Free Zones, Foreign Investment and Services under the Ministry of Trade to open a liaison office in Turkey. Initial permission is valid for three years and may be extended for another three years quite easily depending on prior activities and future plans.
A foreign company is free to choose between a corporation (Anonim Sirket—A.S., or “Societe Anonym” type Corporation), limited liability company, establishment of general partnerships (Kollektif Şirket), limited partnership (Komandit Şirket), or branch office for its operations in Turkey. The “A.S.” structure is more suitable for larger enterprises, as corporations may attract a large number of shareholders. A limited liability company structure is typically more appropriate for establishing sales and distribution entities.
The Presidency of the Republic of Turkey Investment Office website outlines the steps for registering and establishing a company. According to the Investment Office, the process can typically be completed in one day.
CS Turkey recommends retaining an attorney or other relevant expert to obtain additional information as well as handle the application process and entity formation. Use of an accountant for tax planning is also highly recommended. Listings of some American and Turkish lawyers in major Turkish cities are available here.
The Turkish National Franchising Association, Ulusal Franchising Dernegi (UFRAD), a member of the International Franchising Association (IFA), is traditionally the first point of contact for new market entrants and is a meeting point for prospective franchisors and franchisees. While franchising has experienced significantly strong growth in Turkey, a recent weakening of the Turkish economy and thus of consumer demand, coupled with a highly saturated market and availability of local brands could mean significant challenges for new entrants. Foreign franchises in Turkey tend to be concentrated in fast food restaurant and apparel concepts, but other business types are represented as well.
Companies wishing to conduct direct marketing must be legally established in Turkey and obtain an operating license from the Ministry of Trade.
In Turkey, the most popular products offered through direct marketing are cosmetics and personal care items as well as housewares and home furnishings. Eighty percent of the 850,000 direct sales representatives are women. The market is dominated by international companies, many of which are members of the Turkish Direct Selling Association, founded in 1994.
Over the past five years, due to the rise of online retail and the increase in beauty/cosmetics stores across the country, direct marketing has been in decline as a retail channel in Turkey. In 2018, the total market size was estimated as $260 million, a marked decrease from the year prior.
International investors may establish any form of company set out in the Turkish Commercial Code (TCC) and are, in theory, treated the same as local investors. Turkish citizens residing abroad are considered foreign investors with the submission of their resident and/or work permits issued by their host country.
There are corporate and non-corporate structures for companies under the TCC, with the following types of establishments under each:
- Joint Stock Company (JSC)
- Limited Liability Company (LLC)
- Cooperative Company
Despite their structural and financial differences, the procedures for establishing a JSC or an LLC are the same.
- Collective Company
- Commandite Company
JSC and LLC are the most common types chosen both in the global economy and in Turkey.
Procedures for Establishing a Company in Turkey *
- Submit memorandum and articles of association online at MERSIS (Central Registry Record System)
- Execute and notarize company documents
- Obtain potential tax identity number
- Deposit a percentage of capital to the account of the Competition Authority
- Deposit at least 25% of startup capital in a bank and obtain proof thereof
- Apply for registration at the Trade Registry Office
- Certify the legal books
- Follow up with tax office on the Trade Registry Office’s company establishment notification
- Issuance of signature circular
- Move certain documents to electronic format / E-TUYS system
Additionally, branches and liaison offices may be considered as alternative ways to establish a business in Turkey. Liaison offices cannot engage in any commercial activity and are not considered legal entities under Turkish law.
Although 100% foreign ownership is permitted (except in Radio & TV Broadcasting), most U.S. investment in Turkey is in the form of a joint venture or licensing operation. Most Turkish companies prefer to establish joint ventures with U.S. suppliers in order to overcome shipping costs and compete effectively against European counterparts. Since 1996, European-origin goods have been largely duty-free due to Turkey’s Customs Union agreement with the European Union. Many U.S. firms have chosen local production to both penetrate and profit from the Turkish market. The sophisticated business infrastructure present in most major Turkish commercial centers (e.g. legal support, financial and consulting services) can greatly assist in forming joint ventures. Several major U.S. accounting/auditing firms, law firms and banks have established branches in Turkey.
Most major express delivery companies like FedEx, TNT, DHL and UPS are present in Turkey and are commonly used. The most affordable and often the slowest international service is government-owned PTT. Delivery times from the United States to Turkey vary depending on the type of delivery service used. Companies handle customs clearance and offer door-to-door delivery. Local courier services are reliable, fast and affordable, especially for in-country delivery.
The most common are:
Yurtici Courier: www.yurticikargo.com/en
MNG Courier: www.mngkargo.com.tr
Companies can minimize the risks of doing business with a new or unknown customer or partner in Turkey by utilizing CS Turkey’s International Company Profile (ICP) service. An ICP provides up-to-date background information on potential partners, including bank and trade references, names of principals, key officers and managers, product lines, number of employees, financial data, sales volume, reputation and market outlook, all at a reasonable price.
The U.S. Commercial Service makes every reasonable effort to ensure the accuracy and completeness of the information that it provides to a company. We provide this information as an additional resource for a company to use in the exercise of its business judgment. The company should conduct its own due diligence before entering a business relationship or otherwise relying on this information would be at their own risk and consent. When utilizing the information provided, the company is responsible for complying with all applicable laws and regulations of the United States, including the U.S. Foreign Corrupt Practices Act (FCPA). The ICP service can provide useful information to a company in conducting its own due diligence but does not constitute U.S. Commercial Service certification or assurance of compliance with the FCPA. The U.S. Commercial Service is not liable for the consequences of any business decisions made by a company.